Sort and deliver incoming mail, faxes, and courier items; process outgoing mail, including registered mail
Handle bank deposits
Booking boardrooms, and answering the switchboard
Reception duties such as monitoring the shared inbox and dog booking system
Provide a positive first impression to visitors; greet clients and visitors, offer refreshments
Assist with setup and cleanup for meetings and in-house professional development seminars
Assist with coordinating vendors for office equipment maintenance
Handle large copy, scan, and print jobs
Assist with new hire workstation/office setup, updating floor plans and phone lists
Assist with file closing, answer procedural questions from Legal Assistants
Operate photocopiers, printers, fax machines, and binding equipment
Maintain the tidiness of reception areas, kitchens, coffee stations, and boardrooms
Collecting shredding from offices for monthly disposal
Ensure workstations, hallways, boardrooms, and offices are kept clutter-free
Be available to work overtime occasionally
Assist with other projects as assigned

Up to 1 year of administrative and customer service experience is an asset
Strong written and verbal communication skills
Proficiency in MS Office applications
Excellent attention to detail and organizational skills
Knowledge of general office procedures
Professional and polished attitude when communicating with others
Ability to prioritize and multi-task while handling a high volume of work
Ability to lift and/or move file boxes, photocopy paper, supplies, etc. (up to 50 lbs)
Ability to work independently and function effectively as part of a team
Legal office experience is an asset.

DWF Group

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