Manage calendars, meeting scheduling, and room bookings to ensure smooth day-to-day operations.
Provide on-boarding and off-boarding support for employees and contractors.
Support the planning and execution of leadership events, townhalls, and team meetings.
Coordinate travel arrangements, including ticket bookings, expense reimbursements, and related logistics.
Handle general office logistics, including stationery and administrative supplies.
Raise invoices and Goods Receipt Notes (GRNs) in line with internal processes
Coordinate and schedule interviews, liaising with candidates and stakeholders.
Act as a key point of contact for vendor coordination and communication

Strong organizational and time-management skills with the ability to handle multiple priorities
Experience in administrative, coordination, or office support roles
Excellent communication skills and a proactive, service-oriented mindset
Attention to detail and ability to follow structured processes
Confidence in coordinating with internal teams, external vendors, and senior stakeholders
Comfortable managing logistics, scheduling, and administrative systems
Fluency in English (written and spoken).
Candidates must declare criminal record extract not older than three months

D-ploy GmbH

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