Key skills
Communication
About this role
Role Overview
- Assist a member by being the point of contact for all communication i.e the phone, email, fax etc.
- Manage the member’s schedule by arranging appointments, travel itineraries etc.
- Produce reports for the member, based on historical references or research, as requested
- Keep information confidential and secure through use of backups and appropriate security software
- Manage daily tasks and fulfill weekly deadlines
- Maintain and improve member's databases and files
- Represent the company and the members with excellence
- Assist other members when approved or assigned by the company
- To-do list assistance
- Schedule management
- Booking accommodation & travel
- Data entry
- Transcribing audio or video
- Translating documents (Spanish/English and Vice Versa)
- Invoicing assistance
- Finding & booking restaurants
- Checking & responding to emails
- Completing forms and documents
- Designing PDF Fillable Forms
- Proof reading policies and books
- Proof editing documents
- Notary services (If Applicable)
- Completing research
- Finding a product or service
- Investigating a specific topic
- Finding facts and proven studies
Requirements
- 5 years of experience working as an Administration Manager or in a similar position preferred
- Associate degree or Bachelor degree required
- Strong organizational skills with an eye for detail
- Tech-savvy and acquainted with office management procedures
- Excellent verbal and written communication skills
- Owns a personal computer for professional use.