Executive Assistant

Role Overview

• Manage inbox triage, ensuring timely responses and prioritization of emails.
• Organize and prepare meeting agendas, leadership sync activities, and follow-ups.
• Oversee ClickUp task management, ensuring tasks are updated and assigned efficiently.
• Support EOM (End of Month) reporting and other data tracking requirements.
• Assist with monthly accounting reconciliation and follow-ups to ensure accuracy and compliance.
• Help build and refine sales proposals in alignment with business objectives.
• Proofread marketing articles to ensure quality and consistency.
• Conduct ad hoc research projects to support strategic initiatives.
• Facilitate Slack follow-ups, ensuring clear and timely communication.
• Send NeoWork Academy course reminders to employees and learners.
• Support automation of processes for operational efficiency.
• Provide operational support for the Frame platform, an immersive workspace for remote teams.
• Assist with personal errands as needed for leadership team members based in Medellín.

Requirements

• At least 3+ years of proven experience as an Executive Assistant, Virtual Assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in using productivity tools and office software
• Ability to handle multiple tasks and prioritize effectively
• High level of professionalism and confidentiality
• Attention to detail and accuracy
• Ability to anticipate needs and proactively address issues
• Bachelor's degree in Business Administration or related field is preferred
• Owned computer or laptop and stable internet connectivity.
• Knowledgeable in Office 360, Google Apps, and client-facing communication.

Benefits

• We offer health insurance for contractors
• Holiday Extra Pay
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
• This is a 100% home-based position
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• In addition to the base salary, performance-based incentives are provided.
• There is an annual review and appraisal process in place.
• There are ample opportunities for professional growth and advancement within the company.