Acknowledgment of Business Development requests
Create ID # in the Proposal ID tracker for all proposals
Manage the execution of client contracts/agreements
Record and maintain client contract documentation such as NDAs, MSAs, Work Orders, etc.
Coordinate and lead hand-off meetings with the execution team for each project/deal
Support Business Development to ensure that the CRM database is reviewed regularly
Create project code in the ERP system (Deltek)
Understand project profitability estimation
Collaborate with the Project Management team to resolve billing terms and invoicing discrepancies
Trigger deposit invoices, manage invoice follow-ups
Coordinate with finance regarding invoice follow-ups
Create an archive of project/company references for RFP responses
Manage the Vendor Registration process and Certificate of Insurance
Create and Maintain High-Value Customer PPTs for Business Development
Manage 3rd Party Lab Work paperwork
Manage onboarding and training support for new team members
Work collaboratively as a commercial team member to meet sales goals
Manage Support routine and ad-hoc Business Development activities

3–5+ years of Sales Support Administration, Inside Sales or similar role experience, or Bachelor’s Degree in business administration/communications.
2+ years of direct renewable energy industry, Photovoltaic, and/or Energy Storage experience preferred.
"Can do"/"Get it done" attitude
Must be self-motivated with an ability to balance multiple projects under tight deadlines
Demonstrate a high level of proficiency in the use of the English language with strong communications skills – in oral and written forms (email, PPT, MS Word, Excel) and verbal (phone).
Possess good problem solving, organizational skills, and exceptional attention to detail.
Strong interpersonal skills and experience in working with interdisciplinary teams of colleagues and external parties.
Skilled in multitasking and concurrently managing multiple projects.
Experience booking travel.
Experience creating professional-client deliverables.
Ability to work in a fast-paced start-up environment.
Result-oriented, reliable, and proactive work ethic.
Knowledge of CRM software, specifically Hubspot and/or Deltek is a plus.

Sales Support Specialist

Key skills