Executive & Personal Assistant – C-Suite Support

Role Overview

• Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones
• Screen and prioritize emails, messages, and requests for C
• Suite Executives
• Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
• Prepare documents, presentations, and briefing materials ahead of meetings
• Take notes during key meetings and ensure timely follow-ups on action items
• Anticipate the needs of the C Suite Executives and proactively resolve scheduling conflicts or gaps
• Support in organizing off-site meetings, company-wide events, and executive leadership sessions
• Prepares business cases, dashboards, and strategic updates for leadership reviews and board-level materials
• Assist with personal tasks as needed, maintaining a high level of trust and discretion
• Identifies operational bottlenecks and escalates issues with recommended mitigation steps.
• Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
• Handle expense reporting, invoice processing and other financial matters
• Facilitates communication to ensure that directives, timelines, and expectations are understood and consistently applied.
• Synthesizes data, reports, and business metrics into concise briefings for senior leaders.
• Real-time updating, tracking, management and effective reporting of all departmental tasks and meeting takeaways (whether assigned by the CIO/CFO/CLO directly, or by the C-level executive to their staff) via Monday.com.
• Other projects and duties as assigned

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience
• Exceptional English communication skills, both written and verbal, are imperative
• Proven experience managing complex calendars and logistics across time zones
• Highly organized, detail-oriented, and able to multitask efficiently
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Comfortable working independently in a fully remote, fast-paced environment
• Must be sharp, polished, professional and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
• Financial analysis skills, including maintaining financial matters, budgets and expenses, required
• Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
• Must be proactive with a strong work ethic and high energy level
• Ability to multitask and complete all projects within designated timeframes
• Evening/weekend "on call" availability required

Benefits

• Competitive USD Salary
• Enjoy Paid Time Off (PTO) after just 6 months of service
• This is a full-time opportunity
• Enjoy the freedom of a completely remote work environment!