Manage inboxes and respond to client inquiries, collaboration requests, and general messages in a timely and professional manner.
Schedule appointments, fittings, photoshoots, and other client or project-related events.
Maintain calendars and timelines across multiple ongoing projects.
Organize files, receipts, contracts, and project documentation.
Support with research, supplier communication, and booking logistics as needed.
Oversee social media posting schedules across platforms (Instagram, TikTok, etc.).
Upload and publish pre-created content according to the social media calendar.
Monitor DMs and comments, engage with followers, and escalate important messages to the client.
Track engagement, reach, and performance data to provide simple weekly summaries.
Support with content organization and maintaining folders for future posts.
Ensure brand tone and visuals are consistent across communications and social posts.
Collaborate with the stylist to maintain project and campaign tracking documents.
Occasionally assist with digital assets — such as mood boards, lookbooks, or client presentation decks (using Canva or Google Slides).

2+ years of experience in an administrative, executive assistant, or virtual assistant role.
Exceptional organizational and time management skills; able to balance multiple priorities across fast-moving creative projects.
Strong written and verbal communication in English.
Familiarity with social media management (Instagram, TikTok, Facebook).
Tech-savvy; confident using tools like Google Workspace, Canva, Trello/Asana, and Meta Business Suite.
Professional, flexible, and comfortable working independently with minimal supervision.

Virtual Assistant – Administrative, Social Media Support

Key skills