Fractional Executive Assistant

Role Overview

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Calendar, inbox, and file management.
• Prepare internal and external documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Arrange events to take place outside of the workplace, such as golf tournaments, fund-raising events, and staff appreciation events.
• Maintain an organized electronic filing system.
• Some personal tasks may be included when serving clients.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Requirements

• Must have 5+ years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office & GSuite skills, with an ability to become familiar with firm-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Process-oriented thinking.
• Strong grammar skills.
• Keen sense of discretion.
• Tech-savvy, resourceful, and a quick learner.