Executive Assistant – Part-time

Role Overview

• Respond to leads, invite them to webinars, and follow up for course enrollment.
• Manage webinar schedules, coordinate meeting arrangements, and ensure timely communication with clients and leads.
• Oversee the executive’s email inbox, ensuring important messages are flagged, responded to, or delegated as needed.
• Post weekly updates on social media using pre-made content templates (no design skills required).
• Assist with on-demand sales tasks, preparing proposals, estimates, and assisting in client follow-ups.
• Track and organize leads and sales data, preparing reports for review.
• Assist with miscellaneous administrative and operational tasks as needed, including managing documentation and calendar management.

Requirements

• Proven experience in administrative or executive assistant roles, with a focus on sales or lead management.
• Strong communication skills, especially with international clients.
• Highly organized with the ability to manage multiple tasks and prioritize effectively.
• Experience in scheduling tools and email management.
• Basic proficiency in Microsoft Office, particularly Excel for data tracking and reporting.
• Proficiency in social media management (posting, scheduling, and basic content management).
• Ability to work independently with minimal supervision after initial training.
• Strong attention to detail and consistency in work processes.

Preferred Skills:

• Familiarity with CRM systems or customer relationship management tools.
• Basic experience with online productivity platforms (e.g., ClickUp).
• Previous experience in a customer-first role with a flexible agreement structure is a plus.