Independently operate the required systems to process invoices through the workflow
Independently administer assigned stores and queues
Verify, enter and/or correct applicable invoice attributes through the workflow
Reconcile vendor statements and maintain strong vendor relationships: Ensure accurate invoice processing
Ensure timely expense allocation and vendor payments
Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability
Contact vendors to obtain payment for outstanding credit balances
Identify "Special Processing" and/or "Statement" Invoices
Assist with department projects and provide other information as needed
Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted
Provide prompt and friendly customer service to vendors and stores
Proactively communicate with your supervisor: Communicate errors, unusual items, proposed solutions and process improvement opportunities
Inform supervisor of excessive, undemanding or unbalanced workload

1-2 years previous accounts payable experience
Previous customer service experience
Detail oriented with strong organizational skills
Proficiency in Microsoft Office Suite, especially Excel
Excellent communication skills both written and oral
Critical thinker, active listener and effective time manager
A team player who is focused on providing exemplary customer service
Flexible and able to adapt to changing priorities, delays, or unexpected events in the workplace and/or in job responsibilities and expectations
Sense of urgency
Ability to operate in a confidential, professional, positive team atmosphere
Ability to work independently and as part of a team
Associates or Bachelors degree is a plus

Accounts Payable Administrator

Key skills