Administrative duties, scanning, filing, Information, and document management
Greet visitors and direct to proper department/person
Answer phones and direct calls for AB, SK, and BC
BOL scanning & filing
Open & distribute interoffice mail accordingly
Send & receive courier and faxes
Order office supplies including stationary, printer supplies, coffee/tea supplies, business cards, etc.
New-hire setup
Key & fob programming, alarm code, equipment & supplies set-up
Distribute office documentation/communication
SharePoint & training records upkeep
Maintain general office cleanliness
Other administrative duties as assigned
Provide support in audits & health checks on projects and programs (high level of confidential information managed)
Prepare and maintain spreadsheets, reports, and presentations utilizing business software applications and department systems
Provide project tool training and support to team members

Post-secondary degree or diploma
3-5 years of relevant work experience
Excellent telephone and communication skills
Knowledge and experience in the use of the various tools to aid program management.
High proficiency using the MS Office suite of programs
Strong problem-solving skills with the ability to prioritize
Must be detail-oriented and pay close attention to accuracy
Self starter who can take initiative and operate independently
Ability to multi-task, maintain confidentiality, ensure attention to detail and stay organized within a busy work environment

Paid training and development programs at every level
Global career advancement and mentoring opportunities
Education allowance
Competitive salary, benefits to include; employer paid medical & dental, short term and long term disability coverage, pension with employer matched contributions
Employee Resource Networks that are advocating for advancing diversity, equity and inclusion within the company

Administrative Assistant

Key skills