Business Operations Coordinator

Role Overview

• Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, and running records/reports to support the finance, operational and administrative functions
• Provide support, development and/or leadership guidance to all volunteers
• Keep offices running and troubleshoot any operations issues
• Process deposits
• Manage maintenance services for vehicles
• Manage vendors
• Implement new policies and procedures
• Travel once weekly to the other office
• Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders
• Coordinate and train volunteers to assist with less complex daily transactional work
• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests
• Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities

Requirements

• High School or equivalent required
• Associate’s degree in Accounting, Business or Public Administration preferred
• Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required
• Ability to work on a team
• Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations
• Excellent organizational skills and ability to work with attention to detail
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders
• Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 9 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance Program
• Disability and Insurance: Short + Long Term
• Service Awards and recognition