Pull daily timecard reports from ADP.
Compare ADP punches against scheduled routes and internal Google Sheets.
Identify discrepancies such as: early clock-ins, unplanned breaks, unplanned stops, timecards not matching scheduled routes.
Flag discrepancies clearly and promptly for resolution.
Maintain a Google Spreadsheet used to track time and attendance.
Compare employee rosters against route assignments.
Notify management when drivers appear on routes but not on time spreadsheets (or vice versa).
Ensure daily audit completion before Amazon reporting windows.
Reach out to drivers (as needed) to clarify same-day discrepancies.
Document explanations and resolutions accurately.
Maintain clear notes for audit trails.
Maintain the on-road incident reporting log (date, employee/driver, vehicle, type of incident: damage, injury, or other).
Complete a one-time historical update of prior incident reports (~15 hours) by reviewing PDFs/JPEGs and entering key fields into the spreadsheet.
Prioritize daily incident log updates while allocating time each day to finish historical entries until complete.

Experience with payroll audits, timecard review, or data reconciliation preferred.
Familiarity with ADP preferred but training will be provided.
Comfortable working with Google Sheets and structured logs.
Prior Amazon DSP experience a plus but not required.
Strong written communication skills.
Able to work independently with minimal supervision.

Timecard, Payroll & Incident Reporting Virtual Assistant

Key skills