Oversee the preparation and submission of bank reporting and reconciliation, ensuring compliance with federal regulations
Prepare detailed monthly reconciliation of the Head Start bank account
Draft wire payments through Head Start bank account as necessary
Oversee other various bank activities such as monthly interest payments, cash flow forecasting, analyze fraud alerts, coordinate with internal Treasury team, etc.
Manage the Award Management Systems for all assigned areas of financial oversight
Assist in reviewing financial reports for federal grants
Manage, review, monitor and approve timely submission of expenses, employee advances, credit card reconciliations and vendor invoices for payment
Monitor census information for vacancies
Perform necessary accounting and financial analysis/reporting tasks
Prepare Gift in Kind entries for accounting
Lead in monitoring reviews and audits
Manage the self-audit process for all programs
Share best practices and knowledge within the Head Start functional areas, especially in relation to federal regulations
Identify opportunities for process improvement throughout the organization and lead special projects
Review and edit standard operating procedures annually for changes

Minimum of a bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience
Proficiency with financial systems/ERPs and reporting tool
Strong analytical skills
Ability to interpret and apply policies, procedures, and regulations relevant to federally funded programs
Professional proficiency in MS Office suite with advanced proficiency in Excel (pivot tables, XLOOKUP/VLOOKUP, formulas, data validation)
Professional proficiency in spoken and written English.
Experience supporting or leading audits, monitoring visits, and compliance reviews, including documentation gathering and corrective action follow-up
Demonstrated experience managing month-end reconciliations, banking activity, and payment processing
Demonstrated ability to maintain confidentiality and exercise sound judgment with sensitive financial and program information.

Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays, and hybrid working opportunities
Health: Competitive health care, dental and vision coverage for you and your family
Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
Retirement: A retirement savings plan with employer contributions (after one year)
Wellness: 15 safety and wellness days annually, mental health benefits and support through Calm and company-hosted events
Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Advisor, Finance and Operations – Head Start

About this role