Executive Assistant

Role Overview

• C-Level Executive Support: Manage the CEO’s calendar, international travel, administrative tasks, and priorities to maximize efficiency and ensure focus on high-impact activities. Support additional executive team members as needed.
• Information Management: Review inbound communications, prepare briefing materials, meeting agendas, and track follow-up actions; ensure the CEO has the right information at the right time.
• Communication & Representation: Draft, review, and sometimes deliver communication on behalf of the CEO to internal teams, board members, investors, and external partners, with a high degree of professionalism.
• Project & Initiative Support: Manage and track progress on strategic initiatives, cross-functional projects, and board-related deliverables; follow up with stakeholders to drive execution.
• Meeting & Event Leadership: Coordinate internal and external meetings, board meetings, executive offsites, team offsites, and special events with precision.
• Operational Leverage & Improvements: Anticipate needs, resolve issues proactively, and streamline workflows so the executives can focus on strategic leadership. Spot bottlenecks and inefficiencies in company workflows and operations; propose and implement process improvements.
• Confidential Advisory Support: Act as a thought partner to leadership, exercising sound judgment and maintaining strict confidentiality.
• Special Projects: Take ownership of diverse ad hoc initiatives as needed to maximize executive leadership’s effectiveness.

Requirements

• Experience: 5–8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment
• Organizational Excellence: Exceptional time management, prioritization, and multitasking abilities.
• Communication Skills: Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.
• Tech Savvy: Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, Zapier, LLMs). Comfortable adopting new tools quickly.
• Judgment & Discretion: Trusted to handle confidential information and represent the CEO with maturity and professionalism.
• Adaptability: Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.
• High Agency: Resourceful, proactive, and solutions-oriented mindset.
• Team-Oriented: Collaborative, positive, and aligned with the company’s values and mission.