Executive Assistant – Healthcare Majors

Role Overview

• Manage executive’s calendar and scheduling
• Plan all aspects of Executive’s travel
• Coordinate and lead preparation for all Senior Leadership meetings
• Collate briefing documents for Executive meetings
• Process expense reports, requisitions and new hire needs
• Assists with special projects
• Effectively interact with all stakeholders
• Arrange all aspects of department gatherings
• Create professional PowerPoint presentations
• Enter all invoices and create PO’s to ensure timely payment to Vendors
• Field incoming phone calls, follow-up and resolve appropriately
• Maintain a variety of department lists
• Handle time-clock issues for the department

Requirements

• 5 years of experience coordinating projects or supporting at work at an executive-level
• Bachelor’s degree or equivalent years of work experience
• History of maintaining confidentiality in working with private and sensitive information
• Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint)
• Strong organizational and time management skills
• Strong interpersonal skills; team player
• Excellent verbal and written communication skills
• Demonstrated ability to take initiative and work independently
• History of balancing multiple priorities simultaneously
• Flexible approach to work
• Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements
• Professional development