Executive Administrative Assistant – Actuarial Department

Role Overview

• Manage complex, high-volume calendar for the Senior Actuarial Leadership Team.
• Coordinate meeting logistics, including agenda preparation, material distribution, action-item tracking, and follow-up documentation.
• Manage end-to-end expense administration for Chief Actuary and Senior Actuarial Leadership Team.
• Review expenses for accuracy, proper documentation, and compliance with company policies prior to submission.
• Prepare, edit, and format actuarial and financial correspondence, presentations, reports, and related materials.
• Maintain electronic files and records in accordance with company policies and regulatory requirements.
• Assist in compiling information for management reports, audits, and leadership reviews as requested by Senior Actuarial Leadership Team.
• Support adherence to internal controls, compliance standards, and record-retention requirements.
• Support Actuarial office operations by coordinating administrative systems, tools, and supplies.
• Anticipate administrative needs and proactively support leadership and team priorities.

Requirements

• 7+ years of executive administrative experience supporting C-suite and/or senior executives, ideally in financial services, insurance, and/or banking.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).
• Ability to manage multiple priorities with accuracy and attention to detail.
• Demonstrated ability to handle confidential information with discretion.
• High degree of professionalism, judgment, and problem‑solving capability.
• Experience supporting actuarial, finance, and/or risk leaders.
• Familiarity with actuarial terminology, regulatory reporting cycles, or financial planning processes.

Benefits

• medical
• dental
• vision
• 401(k) plan
• paid time off