Outline deliverables and manage the full project lifecycle for assigned programs/events, including timelines, budgets, and accurate execution of all details.
Manage and negotiate supplier relationships across AV, general service contractors, hotels, DMCs, air, and other third‑party partners; monitor attrition dates and cancellation policies to ensure contracted services are fulfilled.
Coordinate and attend site inspections; communicate registration and air needs; and lead working sessions with clients and internal stakeholders.
Oversee overall project financials, including expense monitoring, forecasting, updating financial systems, and communicating changes to Sales/Account Management and clients.
Negotiate supplier pricing, contract terms, and services through RFPs, bid analysis, and recommendations; track and report all changes and initiate payments, invoices, and project change orders.
Maintain proactive communication with clients, leading regular status meetings and ensuring program objectives and expectations are met.
Provide onsite leadership, managing client, supplier, and facility interactions to ensure programs operate as planned; anticipate and resolve challenges while limiting client liability.
Lead team members when serving as onsite lead; manage VIP logistics and special projects; support proposal development and renewal deliverables; develop initial budgets for assigned programs.

Bachelor’s degree or equivalent experience.
Minimum 3+ years of experience in meeting/event planning, incentives, associations, corporate events, hotel catering, convention services, or sales.
Strong understanding of program/event management practices, including budget maintenance and forecasting.
Proven ability to develop and maintain key client relationships.
Strong professional communication skills, both oral and written.
Ability to manage multiple projects in a fast‑paced environment.
Excellent computer skills, including Microsoft Office and the ability to learn new technologies quickly.
Ability to travel up to 30%.

Event Manager

Key skills