Sourcing Manager

Role Overview

• Lead strategic event sourcing and negotiations with hotels and suppliers to secure optimal pricing, contract terms, and value-added opportunities that align with client goals and program success
• Own the end-to-end sourcing process, including gathering program requirements, developing and issuing RFPs, evaluating proposals, and securing room blocks, logistics, and key services
• Negotiate, review, and finalize supplier contracts, ensuring all terms—including attrition, cancellation, and program-specific provisions—are accurate, compliant, and protective of client interests
• Manage program timelines and supplier milestones, tracking option dates, coordinating with internal teams and suppliers, and ensuring all contracts and documentation are completed accurately and on time
• Provide financial oversight and forecasting, including advising on deposit requirements, maintaining accurate budgets and cost savings projections, and ensuring systems reflect current program data
• Maintain accurate program records and documentation, ensuring all tentative, confirmed, and canceled programs are tracked in alignment with Maritz and client standards
• Build strong partnerships with clients, suppliers, and internal teams, maintaining proactive communication to ensure alignment, manage expectations, and deliver exceptional client experiences
• Support complex and high-priority program needs, including VIP requests and unique client requirements, while ensuring smooth transition and handoff to execution teams
• Contribute to a high-performing team culture, sharing insights, supporting peers, and identifying opportunities to improve efficiency, strengthen supplier partnerships, and drive program value

Requirements

• Bachelor's Degree or equivalent experience required
• Minimum of five years of experience in project, event or meeting management, at least 2 of which are in procurement
• Experiences in hotel buying as well as strong knowledge of program/event budget maintenance
• Knowledge of travel supplier operations, overall capabilities/range of services
• Proven negotiation skills and prior successful experience in developing and maintaining key client and supplier relationships
• Knowledge of domestic hotels and destinations
• Program management system experience with Cvent
• Understanding of and ability to effect win/win solutions and prior experience in effectively handle multiple projects/demands
• CMP certification (Nice To Have)
• Background in hotel sales or operations is a plus

Benefits

• medical
• dental
• vision
• life insurance
• disability
• paid parental leave
• 401k
• tuition reimbursement
• paid time off
• year end holiday closure