Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns
Oversee multi-state and multi-jurisdictional payroll tax compliance in a high-volume environment
Monitor tax deposits and funding to ensure compliance with all statutory deadlines
Review and validate tax configurations within Oracle HCM and ADP SmartCompliance to ensure accurate tax withholding and reporting
Manage quarter-end and year-end payroll tax reconciliations, including Forms 941, 940, W-2, T4, and related filings
Independently research and resolve complex payroll tax notices from federal, state, and local authorities
Lead interactions with tax agencies regarding assessments, penalties, and compliance matters
Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis
Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence
Serve as a subject matter expert on payroll taxation, including wage limits, reciprocity rules, multi-state withholding, and unemployment tax complexities
Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes
Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions
Support compliance related to garnishments, levies, and other statutory withholding requirements
Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk
Perform reconciliations between payroll systems, tax service providers, and the general ledger
Proactively identify compliance gaps and recommend process improvements
Support continuous improvement initiatives within payroll tax operations
Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM
Partner with ADP SmartCompliance to ensure proper system configuration and issue resolution
Participate in payroll system upgrades, tax updates, and process enhancements
Document standard operating procedures and strengthen process governance
Requirements
Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience)
5+ years of progressive payroll tax experience in a complex, multi-state environment
Experience with Oracle HCM and ADP SmartCompliance