Payroll Tax Analyst III

Role Overview

• Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns
• Oversee multi-state and multi-jurisdictional payroll tax compliance in a high-volume environment
• Monitor tax deposits and funding to ensure compliance with all statutory deadlines
• Review and validate tax configurations within Oracle HCM and ADP SmartCompliance to ensure accurate tax withholding and reporting
• Manage quarter-end and year-end payroll tax reconciliations, including Forms 941, 940, W-2, T4, and related filings
• Independently research and resolve complex payroll tax notices from federal, state, and local authorities
• Lead interactions with tax agencies regarding assessments, penalties, and compliance matters
• Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis
• Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence
• Serve as a subject matter expert on payroll taxation, including wage limits, reciprocity rules, multi-state withholding, and unemployment tax complexities
• Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes
• Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions
• Support compliance related to garnishments, levies, and other statutory withholding requirements
• Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk
• Perform reconciliations between payroll systems, tax service providers, and the general ledger
• Proactively identify compliance gaps and recommend process improvements
• Support continuous improvement initiatives within payroll tax operations
• Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM
• Partner with ADP SmartCompliance to ensure proper system configuration and issue resolution
• Participate in payroll system upgrades, tax updates, and process enhancements
• Document standard operating procedures and strengthen process governance

Requirements

• Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience)
• 5+ years of progressive payroll tax experience in a complex, multi-state environment
• Experience with Oracle HCM and ADP SmartCompliance
• Strong analytical skills and attention to detail

Tech Stack

• Oracle

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Short Term Disability
• Stock Purchase Plan
• Company match on 401K
• Paid Vacation
• Holidays
• Personal Days