Assistant, Administrative/Accounts Receivable

Role Overview

• Responsible for performing a variety of administrative, office and clerical functions to ensure the efficient operation of the department
• Conducts accounts receivable accounting functions, including the processing of customer invoices, reconciliation of accounts, general ledger account coding, and maintenance of records related to accounts receivable
• Daily processing of customer invoices, receipts, deposits, and credit card transactions
• Monitoring and tracking of recurring monthly receivables
• Responding to customer inquiries and requests via email, phone and or in person
• Daily reconciliation of customer payments
• Month-end accrual reporting for outstanding receivables
• Reviewing and approving new customer credit applications and changes
• Collection of past due accounts
• Creation and distribution of AR monthly statements
• Clearing intercompany transactions
• Ad hoc reporting and additional duties as assigned
• Answering main phone line, front door and front office entrance gate
• Check in/out visitors
• Perform general office duties such as typing, operating office machines, and sorting mail
• Gather materials to be filed from departments and employees
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
• Find and retrieve information from files in response to requests from authorized users
• Scan or read incoming materials to determine how and where they should be classified or filed
• Answer questions about records and files
• Modify and improve filing systems or implement new filing systems
• Perform periodic inspections of materials or files to ensure correct placement, legibility, and proper condition
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements

Requirements

• High school diploma, or equivalent, is required
• 3-5 years of automated accounting / accounts receivable preferred
• Associate's degree in accounting or related field of study or related experience

Benefits

• Excellent communication skills, phone & email etiquette
• Proficient in Microsoft Office Excel, Access, Word, and Outlook
• Ability to work well with people
• Knowledge of record keeping practices, and good organizational skills