Key skills
Budgeting
About this role
Role Overview
- Support the Events Section in planning, coordinating, and executing events that promote division programs
- Assist with all aspects of event logistics, budgeting, vendor coordination, and post-event evaluation
- Coordinate event setup, breakdown, and ensure smooth execution of all activities
- Assist in developing and managing event schedules, including run-of-show, site specifications, staffing plans, and walkthroughs
- Support invitation, registration, and attendee check-in processes
- Participate in branding and marketing discussions for events
- Identify and troubleshoot issues promptly using tact and discretion
- Assist in developing annual event budgets and plans
- Monitor event budgets to prevent cost overruns and attrition charges
- Review and reconcile vendor invoices; process payments in compliance with prompt payment requirements
- Coordinate event planning meetings and ensure accurate meeting minutes
- Collaborate with staff to evaluate event effectiveness and recommend improvements
Requirements
- A high school diploma or its equivalent
- One (1) year of secretarial or clerical work experience
- College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience
- Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience
- Must be able to travel approximately 25% of scheduled hours
- Must be willing to obtain additional training appropriate to job functions
- Must assist with emergency management functions during disaster response periods
Benefits
- Participation in state group insurance (must meet eligibility requirements)
- Participation in the Florida Deferred Compensation Plan (457b)
- State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan)
- Flexible Spending Accounts
- Employee Assistance Program (EAP)