Administrative Associate

Role Overview

• Performs a variety of very complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of a University administrative unit.
• Directly supervises classified staff.
• Provides high level administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), and prepares special correspondence and develops detailed reports.
• Ability to manage multiple tasks and set priorities.
• Provides logistical, administrative, and organizational support for the Annual Mathematics Conference and the Student Awards Banquet.
• Oversees operations of unit; sets priorities; ensures smooth work flow; enforces policies and procedures; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties.
• Provides advice, counsel, and information regarding department's activities to students, faculty, or staff.
• Reviews and evaluates performance.
• Gathers and analyses statistical information regarding department's programs and activities; produces reports.
• Monitors unit's budget; maintains inventory of supplies; prepares requisitions and purchase orders; authorizes limited expenditures.
• Generates standard and custom reports by analyzing source data and completes custom projects.
• Types and proofreads correspondence, reports and forms; corrects grammar and formats errors; drafts brief correspondence of a routine nature.

Requirements

• Requires the equivalent of an Associate's degree in Business Administration and three years of experience, or an equivalent combination of education and experience.
• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Budgeting skills
• Research skills

Benefits

• Benefit Eligible
• None