Support the Vice President of LCE with executive-level administrative tasks
Manage the Vice President of LCE’s calendar, juggling competing priorities as necessary
Schedule virtual and in-person internal and external meetings
Manage internal and external communication and correspondence
Design and produce presentations and materials in PowerPoint and other formats
Lead the design, organization, and maintenance of team files and knowledge systems
Manage internal and external VP correspondence
Develop and maintain a calendar of internal organizational and LCE team projects
Represent the organization in a professional manner
Compose, edit, design, and format documents and other communications from the VP
Make all travel arrangements and manage administrative processes and expenses
Prepare monthly credit card reconciliation and expense reimbursement tracking
Manage complex scheduling across the LCE team and with fellow departments
Support the VP of LCE in event planning for internal events and meetings
Serve as the lead event planner for LCE Team retreats and team dinners
Help plan events, trainings, projects related to Inatai's 50-Year Vision
Support data entry, contact management, and archival of LCE team files

Minimum required: 2 years of project management/event planning, 2 years of executive administrative support
Strong project management and administrative skills
Executive administrative management
Experience with event coordination and logistics planning
Demonstrated ability to manage complex schedules and timelines
Strong attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams), Adobe (Acrobat DC) and additional project management technologies (Monday.com)
Exceptional verbal and written communication skills combined with the ability to listen deeply and authentically
Experience with project management tools

Administrative Associate

Key skills