Senior Finance Ops – Automation Analyst

Role Overview

• Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers
• Route invoices for approval through Zip intake-to-pay system
• Manage vendor payment inquiries and issue resolution
• Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia)
• Handle invoice corrections, adjustments, and overdue payment follow-ups
• Maintain accurate vendor records in Zip and NetSuite
• Provide frontline support to employees for user access, booking issues, and questions
• Coordinate with Navan support team for complex multi-city travel arrangements
• Process and approve off-platform booking requests when necessary
• Review and process expense reimbursements for policy compliance
• Support employee onboarding with Navan access and training
• Troubleshoot booking system issues and coordinate resolutions
• Chase receipts for transactions over $75 from cardholders
• Perform monthly reconciliation of Brex and Ramp credit card statements
• Code transactions to appropriate accounts and cost centers
• Support month-end close activities (close prior month on 1st, pull statements on 2nd)
• Respond to cardholder questions and transaction disputes
• Ensure compliance with corporate card policies
• Coordinate vendor onboarding through Zip portal
• Issue virtual credit cards for approved purchase orders
• Track PO status, delivery confirmations, and receipt matching
• Support contract-to-payment workflow coordination with Legal team
• Respond to sourcing and procurement requests, escalate as needed
• Process contract amendments, top-ups, and expedited payment requests
• Maintain communication between requesters, vendors, and finance

Requirements

• 4-5 years of experience in accounting, finance, or accounts payable roles
• Strong proficiency with ERP systems (NetSuite experience highly preferred)
• Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
• Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
• Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
• Advanced Excel/Google Sheets skills for data analysis and reporting
• Ability to code transactions to appropriate GL accounts, departments, and cost centers
• Understanding of payment methods (ACH, wire, virtual cards) and payment terms
• Experience with multi-entity accounting and international payments
• Comfortable learning and adopting new systems and AI tools for efficiency
• Strong attention to detail with high volume transaction processing
• Excellent written and verbal communication skills for vendor and employee interactions
• Strong customer service orientation with ability to support internal stakeholders via Slack and email
• Problem-solving mindset for troubleshooting payment, booking, and system issues
• Ability to manage competing priorities and meet month-end deadlines
• Self-starter who can work independently with minimal supervision
• Collaborative team player comfortable working cross-functionally

Tech Stack

• ERP

Benefits

• equity
• company bonus or sales commissions/bonuses
• 401(k) plan
• at least 10 paid holidays per year
• flex PTO
• parental leave
• employee assistance program and wellbeing benefits
• global travel coverage
• life/AD&D/STD/LTD insurance
• FSA/HSA and medical, dental, and vision benefits