Review, verify, and process vendor invoices for accuracy, appropriate approvals, and correct coding.
Match invoices to purchase orders and receiving documentation, when applicable.
Prepare and execute weekly, biweekly, or monthly payment runs (ACH, EFT, check, wire, etc.).
Reconcile vendor statements and resolve discrepancies promptly.
Maintain accurate and organized digital records of invoices and payment transactions.
Ensure adherence to company policies, financial controls, and audit requirements.
Respond to vendor inquiries professionally and in a timely manner.
Assist with monthly closing activities, including AP accruals and aging reports.

High school diploma or equivalent required; post‑secondary education in accounting, business, or finance preferred.
2+ years of accounts payable or general accounting experience (U.S. or Canada).
Experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, QuickBooks, Sage, NetSuite).
Strong knowledge of AP processes, financial controls, and standard accounting principles.
Familiarity with U.S. W‑9 and 1099 reporting and/or Canadian vendor tax documentation (e.g., SIN/BIN, T4A reporting).
Excellent attention to detail and accuracy.
Strong communication and customer‑service skills.
Ability to manage multiple priorities in a fast‑paced environment.
Intermediate proficiency in Microsoft Excel and other financial software.

Accounts Payable Specialist

Key skills