Office Manager

Role Overview

• Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
• Manage and maintain employee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
• Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
• Develop, maintain, and update Excel-based tracking tools, reports, and lists
• Assist with daily and weekly operational reporting, including data compilation, validation, and formatting
• Utilize Excel functions and formulas to analyze data; create and maintain pivot tables as needed
• Maintain organized electronic and physical filing systems in accordance with company policies
• Support the implementation and adherence to office policies and procedures
• Coordinate logistics and planning support for traveling personnel, including schedules and documentation
• Provide administrative support to visitors at the warehouse or office location
• Act as a liaison and point of contact for internal departments and external clients as needed
• Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
• Provide general administrative support to employees, ensuring they have the resources needed to perform their duties effectively
• Serve as the point of contact for internal and external communications, including handling phone calls, emails, and visitor inquiries
• Monitor office expenses, manage supply inventory, and assist in other reporting as required

Requirements

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of attention to detail and accuracy in data entry and reporting
• Professional written and verbal communication skills, particularly in email correspondence
• Demonstrated ability to work cooperatively with project leadership and cross-functional teams
• Experience supporting operations, field teams, or project-based environments preferred
• Ability to handle sensitive and confidential information with discretion
• Proactive problem-solver with the ability to anticipate administrative needs
• Basic leadership or team coordination experience is a plus
• Willingness to adapt to changing project needs and timelines

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• ESSL-PTO After 90 days