Executive Assistant

Role Overview

• Provide high-level administrative support to the CCO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Oversee the CCO’s schedule, including arranging meetings, appointments, and ensuring all commitments are efficiently managed.
• Arrange domestic and international travel for executives, including flight bookings, accommodations, and ground transportation.
• Compile and process expense reports for the CCO and senior leadership, ensuring accuracy and timely submission.
• Sort and respond to emails on behalf of the CCO when necessary, ensuring important communications are handled promptly.
• Organize and prepare materials for executive meetings, including drafting agendas, taking minutes, and following up on action items.
• Assist with event planning for sales teams, including coordinating logistics for major industry events like BlackHat and RSA, and organizing team events.
• Provide support for the onboarding process of new hires, particularly for the sales team, ensuring a smooth and welcoming transition.
• Assist in the planning and execution of special projects, working cross-functionally with teams to ensure timely completion and alignment with company objectives.
• Prepare and edit documents, presentations, and reports for executive review, ensuring accuracy and a high standard of quality.
• Assist in the coordination of company events, board meetings, and other high-profile activities, ensuring all logistical details are handled efficiently.

Requirements

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably within a fast-paced or startup environment.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
• Ability to work independently and as part of a team, with a high degree of ownership and accountability.
• Discretion and integrity in handling confidential information.
• Flexibility and adaptability to changing priorities and business needs.

Benefits

• Comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents
• 401k plan with a generous employer contribution
• Short and long-term disability coverage, basic life and AD&D insurance plans
• Medical and dependent care FSA options
• Flexible PTO policy
• Parental leave
• Generous equity offering