Manage a complex calendar across global time zones, including coordinating domestic and international travel and preparing agendas.
Leads cross-functional projects and provides strategic support to executive initiatives, including tracking deliverables, managing timelines, and ensuring alignment with organizational objectives.
Actively anticipate executive needs, while proactively bringing in appropriate stakeholders and resources to make decisions in support of the executive.
Own critical deliverables and special assignments by setting objectives, aligning priorities, gaining cooperation, monitoring progress and problem-solving.
Attend meetings, communicate agendas, track action items, and hold stakeholders accountable.
Serve as the central communications hub between executives, their teams and cross-functional partners.
Manage external contacts and quickly identify primary stakeholders
understanding who they are and their importance to the business.
Assist in coordinating agenda and presentation materials for senior management team meetings, multi day off-sites, and all-hands meetings.
Demonstrate a high level of professionalism in all settings, and handle sensitive matters with sound judgment, discretion and confidentiality.
Address tough issues by identifying problems, building consensus, and working toward resolutions.
Maintain a high level of personal accountability and encourage the same standard among team members by setting clear expectations, monitoring progress, and addressing any obstacles.
Ensure all commitments are met on time and to the highest quality by consistently following up on assigned tasks and providing support where needed.
Act as a gateway to enhance communication and information sharing across teams.
Requirements
Bachelor’s degree required from an accredited university or equivalent work experience
10+ years supporting executives across multiple time zones
A varied support background that goes beyond administrative experience
Self-starter who manages projects from conception to completion with minimal guidance
Team player who consistently goes above and beyond and is willing to assist whenever needed
Excellent organizational skills with attention to detail and the ability to multitask in fast-paced, time-sensitive environments
Extremely proficient in Google Mail / Google Calendar, including Google Doc, Google Sheets, Google Slides, Workday, and Slack with a high aptitude for learning new software and systems
Superior verbal and written communication skills with frequent experience engaging with executive-level staff
A passion for supporting high-performance teams with an understanding that every second counts!
Benefits
Market leader in compensation and equity awards
Comprehensive physical and mental wellness programs
Competitive vacation and holidays for recharge
Paid parental and adoption leaves
Professional development opportunities for all employees regardless of level or role
Employee Networks, geographic neighborhood groups, and volunteer opportunities to build connections