Executive Assistant

Role Overview

• Manage a complex calendar across global time zones, including coordinating domestic and international travel and preparing agendas.
• Leads cross-functional projects and provides strategic support to executive initiatives, including tracking deliverables, managing timelines, and ensuring alignment with organizational objectives.
• Actively anticipate executive needs, while proactively bringing in appropriate stakeholders and resources to make decisions in support of the executive.
• Own critical deliverables and special assignments by setting objectives, aligning priorities, gaining cooperation, monitoring progress and problem-solving.
• Attend meetings, communicate agendas, track action items, and hold stakeholders accountable.
• Serve as the central communications hub between executives, their teams and cross-functional partners.
• Manage external contacts and quickly identify primary stakeholders
• understanding who they are and their importance to the business.
• Assist in coordinating agenda and presentation materials for senior management team meetings, multi day off-sites, and all-hands meetings.
• Demonstrate a high level of professionalism in all settings, and handle sensitive matters with sound judgment, discretion and confidentiality.
• Address tough issues by identifying problems, building consensus, and working toward resolutions.
• Maintain a high level of personal accountability and encourage the same standard among team members by setting clear expectations, monitoring progress, and addressing any obstacles.
• Ensure all commitments are met on time and to the highest quality by consistently following up on assigned tasks and providing support where needed.
• Act as a gateway to enhance communication and information sharing across teams.

Requirements

• Bachelor’s degree required from an accredited university or equivalent work experience
• 10+ years supporting executives across multiple time zones
• A varied support background that goes beyond administrative experience
• Self-starter who manages projects from conception to completion with minimal guidance
• Team player who consistently goes above and beyond and is willing to assist whenever needed
• Excellent organizational skills with attention to detail and the ability to multitask in fast-paced, time-sensitive environments
• Extremely proficient in Google Mail / Google Calendar, including Google Doc, Google Sheets, Google Slides, Workday, and Slack with a high aptitude for learning new software and systems
• Superior verbal and written communication skills with frequent experience engaging with executive-level staff
• A passion for supporting high-performance teams with an understanding that every second counts!

Benefits

• Market leader in compensation and equity awards
• Comprehensive physical and mental wellness programs
• Competitive vacation and holidays for recharge
• Paid parental and adoption leaves
• Professional development opportunities for all employees regardless of level or role
• Employee Networks, geographic neighborhood groups, and volunteer opportunities to build connections
• Vibrant office culture with world class amenities
• Great Place to Work Certified™ across the globe