Executive Assistant, Executive Vice President

Role Overview

• Manage the Executive Vice President’s calendar, scheduling, meeting logistics, and travel arrangements.
• Support email management, document organization, and internal communications workflows as needed.
• Coordinate and track priority projects and initiatives, ensuring timelines, deliverables, and responsibilities are clearly defined.
• Support coordination across teams and functions, helping align people, processes, and information.
• Maintain shared project documentation, templates, and systems to improve organizational efficiency.
• Draft first versions of internal and external communications, including talking points, presentations, briefing memos, and basic reports.
• Assist with basic social media coordination or content preparation, in collaboration with communications staff.
• Support the organization and maintenance of digital files, resources, and knowledge assets.
• Assist with coordinating team schedules, meetings, and internal communications using online technologies.
• Support team collaboration by helping convene meetings, document decisions, and ensure follow-through.
• Uphold professionalism, confidentiality, and strong interpersonal relationships with staff and partners.
• Perform other related duties as necessary to support the EVP and their division.

Requirements

• Bachelor’s degree in business administration, management, communications, education, or a related field preferred.
• Minimum of five years of experience in an executive assistant, project coordinator, program coordinator, or similar support role.
• Demonstrated commitment to working in and with rural communities and a strong personal commitment to the mission of Partners for Rural Impact that All Rural Students Succeed.
• Demonstrated excellence in written communications, including technical writing and editing.
• Demonstrated success in a complex, fast-paced, high-performing organization, with the ability to prioritize projects and work cross-functionally.
• Ability to multitask and work independently.
• Strategic thinking and ability to align organizational goals with long-term priorities.
• Expertise in project management, from ideation to execution, ensuring timelines, budgets, and resources are effectively managed.
• Strong critical thinking and analytical skills, with the ability to proactively identify issues, recommend solutions, and address challenges.
• Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
• Skilled in facilitating collaboration across different teams and functions to drive progress and align efforts.
• Ability to assess processes and identify opportunities to streamline and improve efficiencies within the team or organization.
• Ability to build and maintain strong relationships with key stakeholders, fostering trust and ensuring timely communication and effective execution of initiatives.
• Highly self-motivated, professional, and capable of prioritizing tasks in a fast-paced environment and adjusting to changing priorities and navigating ambiguous or complex situations with composure.
• Advanced Microsoft Office skills, with an ability to work with organization-specific programs and software, including Salesforce.
• Ability to maintain confidentiality and protect the private nature of files and conversations.

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts, plus an employee assistance program.
• Life and long-term disability insurance and retirement plan.
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
• Tuition assistance and professional development for employees.