About this role
Role Overview
- Creates proofs, revises and edits written material as required;
- Handles internal and external correspondence;
- Makes travel arrangements;
- Creates and maintains departmental filing system;
- Answers telephone lines;
- Updates calendars;
- Uses and coordinates maintenance for local office equipment;
- Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc.;
- Maintains department logs, reports, and/or data entry for functional databases;
- Cross-trains and learns other responsibilities within the team and provides assistance as needed;
- Builds professional relationships with customers and other teams;
- May provide reception coverage or assist with reception coverage, as required;
- May coordinate with Finance for resolution of budget variances and/or expense application;
- Other duties as assigned by manager.
- Provide administrative support including but not limited to: updating budgets, PO submissions & invoice tracking
- Purchasing and supply management
- Corporate Phone Management including new hire phone order but not limited to
- Stationery Management Services including the ordering of copier supplies
- Reserve boardrooms for meetings upon request
- Maintain general tidiness and supplies within boardrooms
- Coordinate catering orders
- Set-up boardrooms as required with catering and beverages
- Manage kitchen duties
- Prepare coffee and maintain the coffee area
- Manage Snack Program
- Order through pre-approved vendors
- Monitor inventory using spreadsheets
- Stock and ensure stock is rotated properly
- Assist with research, organization, coordination and execution of all company events
- Collaborate with other teams (e.g. SRCA People Team) for site support as needed
- Support (or possibly own) day of set-up and execution of events, meetings, conferences, and workshops, including but not limited to creating and distributing event plans
- Act as main point of contact for any event support or escalation requirements, as needed
- Document and distribute post-event summaries, surveys, post-mortems including the collection and analysis of data and feedback
- Own internal communications for events, when appropriate
Requirements
- Post Secondary Education or equivalent
- Minimum of 2 years related experience
- Position works 7.5-hour days 8:00am-4:30pm with 60-minute lunch (35 hour work week)
- Position to work in the office 4 days/week, and may work from home 1 day/week
- Able to speak Korean is an asset
Benefits
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.