Administrative Assistant – Office Manager

Role Overview

• Support the finance team with invoice processing, expense reports, and basic budget tracking
• Maintain organized financial and administrative records
• Coordinate vendor communications, service agreements, and office-related invoices
• Assist with purchase orders and track approvals and payments
• Support month-end close activities with documentation and follow-up
• Manage office operations including supplies, facilities coordination, and service requests
• Greet visitors and coordinate meeting logistics for the New York office
• Schedule meetings, maintain shared calendars, and arrange travel as needed
• Prepare routine reports, presentations, and correspondence
• Handle sensitive financial and employee information with discretion

Requirements

• 2 to 4 years of experience in an administrative, office management, or finance support role
• Experience supporting invoice processing, expenses, or basic accounting tasks
• Strong organizational and time management skills
• Proficiency in Microsoft 365, especially Excel and Outlook
• Ability to handle confidential information with professionalism
• Experience supporting a finance or accounting team (preferred)
• Familiarity with accounting or ERP systems (preferred)

Tech Stack

• ERP

Benefits

• Generous Benefits Package
• Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more!