Ensure consistent execution of WOW (Wow Operating Way) plan
Schedule appointments for vehicle repair using Daily Demand Capacity Planner, CCC One schedule and proper scripting. (CCC One is our repair management system)
Ensure timely retrieval of insurance assignments and obtain necessary repair authorization documentation in order to dissemble vehicles for repairs
Prepares RO (repair order) work packet consisting of QC (quality control) check list, work order, parts list and windshield tag used to record the proper indicators -R (rental)-NR (no rental)-G (Gerber pay)
Records all communication with customers or insurance partners during the repair process using CCC One notes and selecting the appropriate communication type
Confirms car rental information and updates CCC One with rental car usage information
Manage ARMS (automated rental management system) throughout the day to ensure all vehicles appearing in the ARMS system are also noted in CCC One

High School Diploma or GED (General Education Diploma)
Minimum: 1 year experience in a similar role such as administration assistant
Preferred: 1 year in an auto body or similar work environment including previous customer service experience
Ability to function well in a fast-paced environment, demonstrating multitasking ability while under pressure
Strong attention to detail with a high degree of accuracy
Knowledge of general office equipment and basic computer skills as well as good oral and written communication skills with strong sales drive and exceptional customer service
Valid driver’s license.

Annual Paid Time Off (PTO) plans
2 weeks of Paid Parental Leave for Full time Employees who work a minimum of 30 hours per week
6 paid holidays annually
Medical, Prescription Drug, Dental & Vision Insurance effective Day 1
401(k) Retirement Plan with company match
Employer Paid Short-Term Disability & Life Insurance
Additional Voluntary Life Insurance
Continuing Education Opportunities
Free Prescription or Non-Prescription Safety Glasses annually
Annual Voluntary Uniform Stipend

Customer Service Representative

Key skills