Providing clerical support to the Manager(s) of Health Services.
Processing job postings and related paperwork.
Maintaining position control.
Registering new hires in orientation sessions.
Ensuring that the Manager(s) is/are aware of staffing levels.
Maintaining information and employee profiles in the ESP staff scheduling system.
Updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested.
Adhering to timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
Processing data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed.
Following up with sites to ensure timesheets are audited and are inputted correctly with all required information.
Identifying areas for improvement with timekeeping and correction notice process and working with respective areas to incorporate efficiencies.
Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.

Minimum two years previous related experience, preferably in a health care setting.
Complete Grade 12 education, Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
Experience with Microsoft Office, ESP and SAP is required.
Experiences with ShiftLink preferred.
Typing 50-60 wpm, medical terminology (pass mark 75%) required.
Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

Secretary 3 – Provincial Travel Team

Key skills