Payroll Specialist

Role Overview

• Own the end-to-end processing of [weekly/bi-weekly] payroll, ensuring accuracy, compliance, and timeliness for all employees.
• Review payroll data, audits, and reconciliations to proactively identify and resolve discrepancies.
• Manage payroll adjustments, bonuses, commissions, retro pay, and special payroll runs as needed.
• Serve as the primary point of contact for payroll-related questions, providing clear, empathetic, and timely support.
• Explain payroll, deductions, and tax-related topics in an accessible and approachable way.
• Handle sensitive payroll matters with the highest degree of confidentiality and professionalism.
• Maintain deep knowledge of federal, state, and local payroll regulations to ensure full compliance.
• Monitor and apply changes in labor laws, tax regulations, and payroll best practices.
• Support audits, reporting, and internal controls related to payroll and compliance.
• Partner closely with People Ops and Finance to ensure seamless integration between payroll, benefits administration, and HR systems.
• Manage payroll-related benefits deductions and contributions, including health benefits, retirement plans, and leave programs.
• Ensure accurate data flow across systems such as UKG Pro, BambooHR, and other payroll or HR platforms.
• Manage the payroll components of onboarding, including setting up new hires, tax elections, and direct deposits.
• Process final payroll and offboarding transactions with care, accuracy, and timeliness.
• Continuously evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and improved employee experience.
• Contribute to documentation, training, and system enhancements that elevate payroll operations across the organization.

Requirements

• 3–7 years of experience in payroll, preferably within a People Operations or HR environment.
• Expert-level proficiency in UKG Pro and Excel
• Strong knowledge of FLSA, federal and state tax regulations, and multi-state payroll practices.
• Exceptional attention to detail, organization, and time management skills.
• Excellent communication and interpersonal skills, with the ability to handle sensitive topics with empathy and discretion.
• Proactive problem-solver who values continuous improvement and operational excellence.
• Ability to pass background and credit checks.

Benefits

• Generous Paid Time Off
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Short and long term disability and life insurance
• 401k Matching
• Professional Development
• Top of the Line Equipment
• Referral Program
• Parental Leave
• Family-Friendly Culture
• Chance to work side-by-side with thought leaders in emerging tech