Program Manager, Stakeholder Outreach – Engagement

Role Overview

• Manage the execution of multiple contracts, ensuring work is delivered on time, within scope, and on budget.
• Develop and maintain project plans, timelines, workplans, and tracking tools to support successful delivery.
• Monitor contract requirements, milestones, and deliverables; flag risks and recommend course corrections as needed.
• Lead budgeting, invoicing, and reporting in coordination with finance and senior staff.
• Coordinate outreach strategies targeting building industry stakeholders (e.g., contractors, manufacturers, distributors), community organizations, local governments, and other partners.
• Support the planning and execution of meetings, workshops, trainings, events, and briefings.
• Use data and analysis to inform adjustments to outreach strategies.
• Help ensure stakeholder engagement activities are well-documented and aligned with program goals and funder expectations.
• Serve as a day-to-day point of contact for government and utility clients, maintaining clear, professional, and responsive communication.
• Coordinate with subcontractors, consultants, and partner organizations to align roles, timelines, and expectations.
• Prepare client-facing materials, including agendas, summaries, progress updates, and reports.
• Work closely with internal teams (e.g., finance, communications, partnerships, technical experts, data/reporting) to support integrated program delivery.
• Translate program goals and requirements into clear tasks and timelines for internal collaborators.
• Contribute to continuous improvement by sharing lessons learned and best practices across programs.

Requirements

• 3–6 years of experience in program management, project management, or a related role.
• Demonstrated experience managing contracts or projects in the $200K–$700K range (or comparable complexity).
• Comfortable owning day-to-day decisions for assigned contracts and escalates scope, budget, and timeline changes to senior staff.
• Experience with budget development and effective meeting facilitation.
• Experience working with Asana (or similar project management tools) and HubSpot (or similar CRM systems) to manage workflows, stakeholders, and reporting.
• Experience working with government agencies, utilities, or other public-sector clients.
• Familiarity with building industry stakeholders (e.g., contractors, manufacturers, energy efficiency or electrification programs) strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including experience preparing client-ready materials.
• Proven ability to collaborate effectively across teams and with external partners.

Benefits

• paid health insurance coverage
• retirement benefits with company matching
• unlimited flexible paid leave
• 12 paid holidays
• access to professional development resources