Payroll Specialist

Role Overview

• Perform audits to validate pay setup, including pay rates, start and end dates, annual salary, pay type, pay frequency, auto pay, and default hours.
• Identify, investigate, and correct payroll discrepancies for active employees and new hires.
• Process pay rate changes, terminations, and employee action forms (EAFs).
• Process spot bonuses by adding appropriate earning codes, validating payroll timing, documenting approvals, and linking requests for audit support.
• Support U.S. and Canadian payroll processing on semi-monthly schedules.
• Process weekly off-cycle U.S. expense reimbursement payrolls in coordination with Accounting.
• Ensure proper handling of Canadian reimbursements by preparing documentation for inclusion in the next regular payroll.
• Collaborate with Accounting to validate and create monthly contractor invoices in Deel.
• Ensure all employee documents are accurately categorized and stored to support compliance, audits, and record retention requirements.
• Manage weekly review of Earth Class Mail (ECM) HR inbox.
• Process tax notices, PFML notices, unemployment claims, and other agency correspondence.
• Coordinate investigations with Paylocity and respond through applicable state and agency portals.
• Ensure reviewed notices are properly disposed of to maintain inbox and document storage integrity.
• Complete employment verifications as requested.
• Maintain accurate documentation and audit trails for all payroll processes.
• Collaborate with HR, Benefits, and Accounting teams to ensure operational alignment and compliance.
• Manage annual, monthly, and quarter compliance reporting requirements, including workers’ compensation board; Employer Health Tax; internal and external audits, non-discrimination and compliance testing, and regulatory reporting.

Requirements

• 5+ years of experience in Global Payroll Operations
• Strong working experience and knowledge of U.S. and Canadian payroll processes.
• Strong proficiency in Excel.
• Exceptional attention to detail and audit-oriented mindset.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills with the ability to manage recurring deadlines.
• Effective written and verbal communication skills.
• Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned.
• Experience with UKG, Paylocity or similar HRIS/payroll systems (desired, but not required).

Benefits

• Health insurance plans, dental, and vision
• Wellness incentives
• 401(k) plan with employer match
• Flexible paid time off
• Quarterly wellness days
• Paid holidays
• Unique employee engagement programs