Provide vital administrative support to the Managing Partner(s), HR, Finance, and Sales teams.
Organize meetings, office calendars and find ways to streamline day-to-day operations.
Assist in the seamless onboarding process for new hires and manage HR documents like offer letters, tax forms, and new hire guides.
Track and reconcile employee PTO, sick leave, and holidays.
Support the annual Open Enrollment of Health Benefits to meet the deadline and ensure the accuracy of the new rates and plans for payroll processing.
Assist with payroll preparation, data entry, and payroll journal reconciliation.
Generate and review outbound Client invoices to ensure accuracy.
Maintain financial filing systems and reconcile monthly credit card statements.
Review accounts payable/receivables, research, and resolve billing discrepancies promptly.

Highly organized with excellent attention to detail and prioritization skills.
A problem solver who takes initiative and works with minimal direction.
Maintains strict confidentiality when handling a variety of sensitive data.
Positive attitude with a growth mindset, adaptable to change, and eager to learn.
Strong verbal and written communication skills.
Previous experience in Finance, HR, or administrative support.
Ability to work efficiently in a fast-paced environment while maintaining accuracy.
Proficient in Google Workspace (or similar) applications.

Competitive salary with full benefits, including health, dental, vision, term life,and AD&D
Retirement plan and company match
3 weeks PTO plus holidays & sick time
Hybrid work schedule (2-3 times in person per week in Mission Viejo or Irvine)
A dynamic work environment with room for growth

Office Operations Manager

Key skills