Key skills
Communication
About this role
Role Overview
- Sort and deliver incoming mail, faxes, and courier items; process outgoing mail, including registered mail
- Handle bank deposits
- Booking boardrooms, and answering the switchboard
- Reception duties such as monitoring the shared inbox and dog booking system
- Provide a positive first impression to visitors; greet clients and visitors, offer refreshments
- Assist with setup and cleanup for meetings and in-house professional development seminars
- Assist with coordinating vendors for office equipment maintenance
- Handle large copy, scan, and print jobs
- Assist with new hire workstation/office setup, updating floor plans and phone lists
- Assist with file closing, answer procedural questions from Legal Assistants
- Operate photocopiers, printers, fax machines, and binding equipment
- Maintain the tidiness of reception areas, kitchens, coffee stations, and boardrooms
- Collecting shredding from offices for monthly disposal
- Ensure workstations, hallways, boardrooms, and offices are kept clutter-free
- Be available to work overtime occasionally
- Assist with other projects as assigned
Requirements
- Up to 1 year of administrative and customer service experience is an asset
- Strong written and verbal communication skills
- Proficiency in MS Office applications
- Excellent attention to detail and organizational skills
- Knowledge of general office procedures
- Professional and polished attitude when communicating with others
- Ability to prioritize and multi-task while handling a high volume of work
- Ability to lift and/or move file boxes, photocopy paper, supplies, etc. (up to 50 lbs)
- Ability to work independently and function effectively as part of a team
- Legal office experience is an asset.
Benefits
- Comprehensive rewards package
- Flexible benefits
- Robust well-being programs