Executive Operations Partner

Role Overview

• Own and operate a unified executive system across inboxes, Teams, calendar, commitments, and cross-company workflows.
• Maintain C-Suite Decision Queue and Delegated Operating Queue
• Set escalation and routing standards
• Independently delegate communications, draft in C-Suite voice, close loops, and enforce meeting readiness
• Serve as an embedded, real-time partner to the C-Suite.
• Continuous micro-iterations and dynamic calendar adjustments
• Proactive follow-up and decision packaging
• Design the C-Suite’s calendar as a production schedule.
• Deep-work blocks, follow-up windows, relationship cadence
• Context buffers and meeting compression logic
• Enforce agenda-required standard
• Fully populate conference calendars (logistics, QR codes, prep blocks, recovery time)
• Own full communication lifecycle from intake to closure.
• Eliminate scheduling churn and suppress noise
• Convert threads into outcomes
• Build automation workflows and AI-assisted summaries
• Ensure C-SUITE never searches for logistics or credentials
• Maintain structured tracking of commitments, deliverables, dependencies, and integrations.
• Decision logs, stakeholder maps, briefing artifacts
• CRM-level rigor (owner, next step, due date, escalation)
• Coordinate executive-facing interactions across internal and external partners.
• Pre-wires, meeting choreography, artifact readiness
• Decision capture and action tracking
• Maintain narrative alignment and confidentiality
• Engineer travel and events for productivity and efficiency.
• Smart lodging and flight selection
• Realistic transit planning and early booking discipline
• Curate conference sessions, plan introductions, and convert follow-ups into outcomes

Requirements

• Executive Operations & Judgment Knowledge of executive operations and strategic time optimization within a high-velocity, multi-company professional services environment.
• Ability to operate independently as the owner of the C-Suite operating system, exercising sound judgment with minimal oversight.
• Ability to anticipate needs, eliminate operational friction, and enforce executive standards—including agenda discipline and time protection—with senior stakeholders.
• Ability to maintain strict confidentiality across executive, HR, legal, and strategic partner matters.
• Strategic Time & Calendar Architecture Skill in engineering complex, multi-time zone executive calendars aligned to strategic priorities and proactively filling capacity with high-value engagements.
• Knowledge of conference and travel logistics planning with a productivity-first and convenience-first approach.
• Communications & Decision Support Skill in converting high-volume inbound communications into concise, decision-grade executive inputs.
• Skill in drafting executive correspondence and briefing materials in the C-Suite’s voice.
• Skill in tracking commitments and cross-functional dependencies to disciplined closure.
• Ability to synthesize large volumes of information into clear, actionable executive summaries.
• Technical & AI Systems Skill in advanced Microsoft 365 tools including Outlook, Teams (multi-tenant), SharePoint, Excel, Word, and PowerPoint.
• Skill in leveraging AI and generative AI tools for summarization, drafting, routing, research, and operational compression.
• Ability to implement lightweight operational systems rapidly to improve executive efficiency.
• Operating Cadence & Professional Discipline Ability to function effectively in a continuous, real-time executive synchronization model (“10-cadence”).
• Ability to manage ambiguity, reprioritize rapidly, and perform effectively under pressure while sustaining a long-term executive partnership aligned with organizational growth.

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment