Associate Producer

Role Overview

• Contribute to internal reviews by identifying production and operational considerations.
• Assist in preparing budgets, timelines, and project documentation under the guidance of a Producer.
• Support Producers in tracking budgets and timelines for projects.
• Assist in sourcing vendor estimates and managing smaller budgets with oversight.
• Monitor expenses to ensure adherence to budget allocations.
• Assist in managing project tasks and coordinating team efforts.
• Facilitate vendor communication and oversee vendor-related tasks with guidance from Producers.
• Create and update production documents to support project planning and execution.
• Travel onsite as needed to assist with project setup, execution, and breakdown.
• Execute internal production processes such as time tracking, expense reporting, and partner payment processing.
• Maintain organized project files and ensure data is accurately entered into planning tools.
• Participate in team meetings, providing updates on assigned responsibilities.

Requirements

• Bachelor’s degree with 2+ years of experience in Special Events, Event Production, or Experiential Marketing.
• Familiarity with event production processes, including budgeting and timeline management.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, Google Suite, and project management tools like Notion.
• Ability to adapt to changing priorities in a fast-paced environment.

Benefits

• Paid time off
• Flexible work arrangements