Act as the go-to resource for project updates and client needs
Support the day-to-day operations of assigned client accounts
Take notes in planning meetings and help translate them into actionable communication plans
Prepare and maintain essential project documentation including Work Orders, Creative Briefs, and Call Reports
Assist in assembling and formatting sales proposals, presentations, and supporting materials
Research and compile key information from event prospectuses
Organize and coordinate logistics for client meetings
Help manage job files, prepare billing documentation, and ensure timely task completion
Maintain internal project tracking and communicate updates across departments
Provide relief coverage at the reception desk when needed
Make travel arrangements for team members in alignment with budget and company policy
Help with graphic and property inventory tracking, process issues, and show-site expectations
Shadow and support the sales process, including pitches, proposals, and client presentations
Observe strategy meetings and learn how to craft winning proposals
Prepare client communications including quotes, presentations, and follow-up correspondence
Update project budgets and forecasts in coordination with project leads
Build and maintain Excel spreadsheets to support financial tracking and reporting
Ensure all travel bookings and expenses align with budget guidelines

Bachelor’s degree (B.A. or B.S.) preferred
6 months
1 years of relevant experience in marketing, client services, events, or agency environments
Proficiency in Microsoft Word, Excel, and PowerPoint
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to multitask and stay calm under pressure in a deadline-driven environment.

Account Coordinator

Key skills