Project Accountant

Role Overview

• Effectively communicate with Project Managers and Sector Leads, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
• Set up projects in Deltek and maintain budgets and backlogs throughout the life of the project
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup
• Mail final invoices, file client invoice copies and backup documents in the billing folder
• Assess and pursue opportunities for maximization of client billing; communicate with the parties involved as to your observations and actions taken
• Research any unbilled issues to optimize the billing possibilities for the billing period
• Maintain the billing folders for all projects, with all the appropriate documents; contracts, change orders and monthly invoices, in accordance with standard processes and procedures
• Investigate project variances and submit variance reports to management
• Carry out Progress Project Reports
• Provide the accounts payable team members with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues
• Work with the cash receipts team members to reconcile variances that occur in the application of cash
• Work with accounts receivables team members regarding unpaid project billings
• Write off any uncollectible receivables, labour or expenses, as directed by the appropriate person
• Close out projects upon completion
• Prepare special project analyses for the Sector Leads, PMs and Billing Management
• Compile information for internal and external audits, as required
• Perform additional assignments, as directed by the Billing Manager
• Communicate and coordinate with the local offices

Requirements

• University degree in accounting or a related field
• Minimum 3-5 years of Accounting (AP/AR/Billing) knowledge
• Enrolled in CPA program is an asset
• Understands revenue recognition
• Proficiency in Microsoft Office and computer applications
• Excellent verbal and written communication skills
• Self-motivated with independent work habits
• High attention to detail and accuracy
• Experience working in a fast-paced office and deadline-oriented
• Working knowledge of Deltek Vision software is a definite asset.