Own and manage the Founder’s calendar, schedule, priorities, and routines
Create and enforce a structured daily and weekly schedule
Ensure meetings are prepared for in advance (agenda, notes, assets ready)
Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
Actively tell the Founder what needs to be done—not ask
Liaise with department heads to track progress and ensure deliverables are met
Consolidate reporting so the Founder receives clear, concise summaries
Track onboarding, training, and readiness of new hires (e.g., sales closers)
Ensure documentation, SOPs, and processes are maintained and followed
Identify inefficiencies and propose solutions proactively
Own execution of ongoing and new projects
Ensure no project stalls due to lack of follow-up
Coordinate across teams using tools like Slack, Google Workspace, Asana / Monday.com, HubSpot (or similar CRM)
Track deadlines, priorities, and dependencies
Manage personal logistics for the Founder and spouse (appointments, travel planning, errands, household needs)
Coordinate home maintenance, vendors, groceries, and household orders
Ensure family commitments (kids’ schedules, events, pickups) are handled
Schedule and organize networking activities, authority-building initiatives, and social media and brand activities

Minimum 3 years experience in:
Executive Assistant
Life Manager
Operations Manager
Chief of Staff–type roles
Proven experience supporting high-performing, Type-A executives
Strong operational, organizational, and project management skills
High emotional intelligence and confidence
Ability to push back, set boundaries, and enforce structure
Logical thinker and strong problem solver
Comfortable managing both business and personal matters
Tech-savvy and fast learner
Experience in fast-paced, entrepreneurial, or agency environments (preferred)
Background in operations, project management, or business management (preferred)

Senior Executive Assistant

Key skills