About this role
Role Overview
- Provide administrative support and general assistance as needed to the Community Security Initiative program and department heads as assigned by the CSI Operations Manager.
- Assist with maintaining CSI databases and other internal security platforms, which includes community outreach to CSI partner institutions.
- Work with program staff to help coordinate meetings and events, including logistics, food ordering, and setup.
- Vet participant names and process announcements for training/special events and registration confirmations.
- Coordinate internally with Federation personnel for special events catering, conference room setup, printing material, and guest access.
- Assist with reviewing department budgets and track spending for all departments within the program.
- Responsible for maintaining up-to-date inventory and submitting purchase orders for office supplies, promotional material, training kits, and catering for training/special events.
- Assist in designing and creating promotional material, and coordinating with vendors accordingly.
- Maintain various individual and department calendars on an as needed basis, and other job duties related to the position.
- Assist with program projects; must have skills and flexibility to assist various departments within program.
Requirements
- BA or equivalent preferred.
- At least 2-3 years of responsible administrative or related experience.
- Must have excellent organizational, interpersonal, and communications skills, both verbal and written.
- Attention to detail and familiarity with database systems.
- Must be proficient in Microsoft Office.
- Graphic design or visual content creation experience a plus.
- Must have excellent interpersonal and communications skills, both verbal and written.
- Must be able to work well in a very busy and fast paced environment, be adaptable, and able to shift priorities.
- Knowledge of Jewish life and the Los Angeles Jewish Community a plus.