Executive Assistant

Role Overview

• Manage and coordinate the President/CEO’s complex calendar
• Act as a central communication conduit for the President/CEO
• Prepare, edit, and manage correspondence, reports, presentations, and briefing materials
• Coordinate leadership meetings including developing agendas and ensuring follow-up actions
• Prepare concise project and task status updates for the CEO
• Reinforce accountability by tracking decisions made in leadership meetings
• Collaborate with senior leadership and cross-functional teams
• Conduct research and ensure project milestones are met
• Handle sensitive and confidential information with discretion
• Streamline administrative processes and recommend improvements
• Assist with event planning and logistics for executive functions
• Support C&C efforts as requested

Requirements

• Bachelor’s degree or equivalent professional experience required
• 3-5 years prior experience supporting a senior executive or C-suite staff member in an administrative role
• Experience in nonprofit, healthcare, legal, or related mission-driven environments strongly preferred
• Strong written and verbal communication skills with a professional, polished presence
• Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat and virtual meeting platforms
• High level of discretion, integrity, and emotional intelligence
• Exceptional organizational, time-management, and multitasking skills

Benefits

• employer-shared medical and dental insurance premiums
• employer-paid short
• and long-term disability
• life and accidental death & dismemberment insurance
• flexible spending account for medical and child care
• commuter pre-tax benefit
• eligibility to participate in 401K with generous 5% employer match and 100% vested at time of eligibility
• 12 paid holidays
• 17 PTO days first year
• personal days