Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures
Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters
Handles filing: Federal, State, Appeals and E-Filings
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents
Prepares discovery and pleading shells and assists with document productions
Assists with trial preparation, including trial and exhibit binders
Finalizing letters, motions, pleadings and discovery forms
Opens new matters, requests conflicts of interest checks updates and maintain legal files
Ensures that calendar deadlines items get to docketing clerk in timely manner
Process expense reports, check requests, enter partner billable time and review client prebills
Arranges travel, coordinates meetings and conference calls across various offices and time zones
Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator
Receives clients and visitors, observes confidentiality of attorney-client relationship
Other duties as assigned

Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
Must be familiar with Federal, local and E-Filing rules
Familiarity with File & Serve and CCC Macros a plus
Familiarity working in Labor & Employment a plus
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm
Must be proactive with the ability to multi-task and organize a busy desk
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Litigation Legal Administrative Assistant

Key skills