About this role
Role Overview
- Process payroll for: 10–15 internal employees
- 2–40 union production employees (varies by event)
- Serve as the main point of contact with ADP for payroll questions and issue resolution
- Coordinate employee onboarding paperwork, including required documents and insurance forms
- Occasionally act as the primary contact for production staff
- Handle Accounts Payable: Receive, track, and process vendor invoices
- Manage client AP invoices
- Code payables and enter into QuickBooks
- Reconcile bank and credit card statements
- Produce accurate time reports and assist with P&L reporting
- Work heavily in Google Sheets and Google Docs for tracking and reporting
- Maintain strong availability during business hours and respond quickly to time-sensitive requests
- Occasionally work Saturdays depending on production needs
- Manage invoice volume ranging from 3–25 invoices per production, averaging ~2 productions/month
Requirements
- 2–3+ years of bookkeeping experience (enough to independently manage day-to-day work)
- QuickBooks experience (Desktop required)
- Strong Google Sheets / Docs skills
- Comfortable working in a fast-paced, production-driven environment