Bookkeeper

Role Overview

• Complete detailed bank reconciliations for all accounts, ensuring supporting documentation and variance analysis are provided for multiple accounts.
• Reconcile credit card transactions related to property expenses, ensuring proper categorization and timely entry.
• Match tenant payments and track deposits, ensuring accuracy and proper recording.
• Perform variance analysis and resolve discrepancies in financial records.
• Conduct monthly tenant ledger audits, ensuring charges, payments, and balances are accurate and up to date.
• Maintain separate financial records for each property while providing consolidated financial reporting.
• Ensure seamless integration between Buildium and QuickBooks, troubleshooting discrepancies and maintaining data integrity.
• Track and classify capital expenditures, distinguishing major property improvements from routine maintenance expenses.
• Process and manage accounts payable, ensuring proper expense categorization and timely payment.
• Review and process tenant accounts, including accounts receivable aging and collection tracking.
• Prepare property-by-property profit/loss statements, ensuring accurate and timely reporting.
• Generate cash flow reports and projections for management and owners.
• Provide tax preparation support through the documentation of necessary financial reports.
• Compile monthly and quarterly financial packages for internal review and owner reporting.
• Assist with various administrative and clerical tasks as needed to support accounting and property management operations.

Requirements

• Proven experience in bookkeeping and property accounting, preferably in a multi-property environment.
• Detail-oriented with the ability to spot discrepancies and resolve them efficiently
• Familiarity with accounting software such as QuickBooks and property management software like Buildium and similar softwares.
• Strong understanding of financial reporting, reconciliation processes, and variance analysis.
• Strong proficiency with Microsoft Office, especially Excel for financial analysis and reporting.
• Experience with additional accounting or property management software beyond QuickBooks and Buildium. (Preferred but not required)
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple tasks efficiently.
• Attention to Detail & Problem-Solving
• Willingness to learn and positive mindset

Benefits

• PTO
• HMO
• Fully Remote Work