Executive Assistant

Role Overview

• Proactively manages information flow to maximize the Vice President’s productivity and ensure all requests receive attention with the proper level of urgency.
• Complex calendar management
• manages calendars and scheduling for the Vice President, the Director of Sales, and the Director of Marketing.
• Travel management – manages travel scheduling/itineraries, both domestic and international.
• Prepares reports and assists in the preparation of high-level presentations.
• Monitors/completes expense reports in accordance with company policies and guidelines.
• Owns administrative details and handles routine issues independently in a high quality, timely manner.
• Effectively manages priorities, including organization of workflow and partnering with colleagues to accomplish tasks and balance workload.
• Collaborates with colleagues to recommend most cost-effective ways to complete tasks.
• Plans selected events and meetings hosted by Vice President, Director of Sales and Director of Marketing; may manage associated travel for meetings and events.
• Provides on-boarding support for new team members.
• Handles administrative tasks to ensure the North America Wound and Skin Care team is prepared and equipped to be productive, including ordering supplies for the department.
• Maintains moderate degree of international contact and coordination with global colleagues and leadership.
• Occasionally interacts with key customers, scheduling customer events, trouble-shooting issues, and maintaining important relationships.

Requirements

• Associates or Bachelor’s degree and/or a combination of 5+ years working at the executive administrative level.
• Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel, PowerPoint and Outlook) skills are essential.
• A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with discretion.
• Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company.
• Strong attention to detail and follow through skills.
• Independent judgment and time management skills are required.
• Schedule flexibility – ability to work occasional evening/weekend.

Benefits

• Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
• Access to company sponsored wellness programs and mental health resources.
• Paid leave of absence for qualifying events.
• Generous paid parental leave for both birthing and non-birthing parents.
• A competitive 401(k) plan with company match that vest immediately.
• Financial planning services to help you secure your future.
• Corporate discount programs for goods and services.
• Generous paid time off.
• Flexible work hours.
• Flexible work arrangement options to help you balance your personal and professional life may be available.
• Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
• Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
• A supportive work environment where everyone feels valued, and has a sense of belonging.
• Participate in team-building activities, volunteer opportunities, and company-sponsored events.